Virtual Practice Management for Financial Advisors

virtual practice management from anywhere

Now that you are embracing the virtual financial advisor model, you are going to need to equip yourself with a few imperative tools and adopt some powerful approaches for successful virtual practice management.

Practice Management vs Virtual Practice Management

When I refer to virtual practice management, I’m talking about operating as a virtual financial advisor in a fully functional way from the comfort of your own home, co-working space, etc. As we have come to rapidly learn, being productive remotely is entirely possible, and doing so as an advisor is no different.

Sustaining success virtually will take some adapting sure, but with the right systems in place, you will be up and running in no time. Let us take a look at how.

Build A Virtual Team

The world is evolving quickly, and the financial planning industry is actually one of the last to switch on and adapt. Virtual teams have been a possibility for years now with almost every kind of individual with any type of expertise readily available on a freelance or service, fully remote basis.

Before COVID-19, most virtual financial advisors still ran a brick and mortar office, but the pandemic has probably forced you to work remotely, and as such, prompted you to relook at your business from an operational point of view.

You may be a little overwhelmed right now, but trust me, this sudden change is actually an excellent and much-needed shift.

Now you can build an entirely virtual team that will result in a more financially viable way of running your practice. You can collaborate with more people, working with specialized individuals when and where you need them right across the globe. That’s the beauty with a virtual team – nothing’s permanent, and they charge by the hour or job.

build a virtual team

You’ll also save on not having to fork out for your virtual employee’s workspace; it’s their responsibility to purchase a computer, desk, chair, internet connection, and whatever other office supplies are necessary – you just pay for their services and expertise. You will reap the benefits of these savings immediately, not to mention that you won’t have to pay for a physical practice. So, no rent, no permanent salaries – that’s good going!

Further to significant savings, hiring virtual employees also means the output of your business can grow exponentially! Suppose you are based in Boston and hire a virtual employee in Cape Town, South Africa. In that case, you’ll have someone working around the clock and after regular business hours, even when you’re asleep – a massive increase in productivity!

The best part? There’s a massive demand for virtual advisory services – we’re all having to embrace technology now.

Adopt A Virtual Sales Process

Having the right digital infrastructure in place is imperative so that you can communicate with your virtual staff and with clients, all while protecting your and their data.

With the brick and mortar model, you would use a physical location for sales meetings or, even worse, go to a client’s home at night! But now you can conduct virtual in-home appointments. Assuming you have a website, you can set up a scheduling tool on your site, enabling customers to set up virtual meetings online that sync with your calendar.

You can conduct meetings as you usually would, only now it will be through an app like Zoom, FreeConferenceCall, or Skype. As I have mentioned before, younger generations such as Gen Z and Millennials much prefer it, and it will save you time and any awkwardness that comes with visiting clients at their homes after hours.

Prospect Through Digital Marketing

Ok, so selling is one thing, but what about prospecting? Well, in short, your prospecting becomes digital marketing. Your entire audience lives online, and now that you are adopting the virtual financial planning model, this is where you are going to find them.

First impressions are more important than ever, so you have to plan your content and design your messaging. Research is critical initially, but once you have established a brand voice, have a prominent presence, and are seeing high engagement, you’ll be so busy that you will just have to hire more virtual staff.

Speaking of hiring more virtual staff, doing so will prove hugely beneficial if you outsource your business’s digital marketing side. It’s not as simple as it seems. You can’t just post an update every once in a while and expect to see results – you’ll need an individual or team that has a deep understanding of digital strategy in order for it to truly work.

generating prospects by ranking higher

Stay Up to Date with Technology

Once you stop fearing technology and embrace it, you will come to realize very quickly how useful it is. You can streamline all your mundane tasks, work with people from anywhere on earth, and, what’s more, integrate all of your tools together seamlessly.

Your email and calendar can be synced to your collaboration tool for everyone on your team, making life so much easier. If you take Google Suite, for example, it’s quite literally a one-stop-shop for business administration.

Becoming a virtual financial advisor does take a bit of time, though, as well as a little help. This is one of the reasons I created The Virtual Advisor System, Conneqtor. It’s a cutting edge, lead generation, digital marketing, and virtual financial planning practice training system that will accelerate your adaptation to dominate in the digital world we now live in. Again, technology! I was able to take my understanding and experience of adopting a digital financial planning model and create a system that will show you exactly how to do the same, step by step.

Download my free eBook to find out more about becoming a successful virtual financial advisor, starting today.

I hope you enjoyed the article!

Regards,

Derek Notman

Virtual Practice Management for Financial Advisors – The Advisor Lab

virtual practice management for financial advisors podcast

Practice management for financial advisors is and always will be the process of equipping financial advisors with the tools and processes required to not only run an advisory business, but more importantly achieve optimal results now and in the future.

Enter COVID-19, where brick and mortar advisors are left dead in their tracks without an effective way to build or run their practice.

Why? Because financial advisors are still stuck in, as well as being taught the outdated traditional methods of 1985 (with a minor software update here and there).

virtual practice management for advisors here to stay advisor lab

Is Virtual Practice Management for Financial Advisors here to stay?

Derek recently featured on the Advisor Lab podcast by the Seven Group and explored the future of practice management for financial advisors. The podcast explores how Derek runs his practice, how he manages it completely remotely, as well as how he uses digital marketing to connect and engage prospects.

Listen to the podcast below

Long Term vs Short Term Financial Practice Management

The truth is that the days of cold calling, being a prospecting pirate, and focussing on short term sales are gone. Now more than ever, short term prospecting produces an eat what you kill environment that is really stressful – it just isn’t sustainable anymore.

Advisors need to shift their attention from the sale to their audience. Building a brand over time and providing genuine value to clients at multiple online touch points will result in your brand working for you over time. When your brand works for you, you’ll see an influx of more clients. The secret to virtual practice management? Relationships, relationships, relationships!

With this in mind, Derek has created a Virtual Advisor System that operates as an inbound client acquisition model for building a robust digital footprint.

Practice Management for Financial Advisors Using a Robust Digital Footprint

The Virtual Advisor System has made practice management easy for advisors by making the pillars of inbound client acquisition accessible in the form of valuable course content and more. These practical pillars include:

  • Social Media Marketing & Management.
  • Hosting Live Virtual Seminars.
  • Website Build and Optimisation.
  • Email Marketing.
  • Paid Advertising.
  • Referral Partners.

If you want to learn more about how the Virtual Advisor System can work for you, then we recommend getting started with our free e-book.

Adopting a Digital Financial Model – The Exponential Era Webcast

the exponential era webcast digital financial model

‘Staying ahead of the curve’; a phrase that has become the new normal as financial advisors from across the world search for new ways to find more ideal clients in a pandemic stricken world.

Beyond the notion of ‘staying ahead of the curve’, what does this concept mean for advisors and how can financial advisors evolve from the traditional bricks-and-mortar setup to not only survive, but thrive in the new world?

The answer? Adopting a digital financial model for your financial practice!

Adopting a Digital Financial Model

Conneqtor founder, Derek Notman recently had the privilege of featuring on the Exponential Era webcast hosted by David Espindola and Michael Wright recently.

The webcast focussed on how adopting a digital financial model allows financial advisors to thrive in a post-COVID world. Since taking his practice virtual in 2013, Derek has been able to:

  • Establish an incredible life-work balance.
  • Generate more ideal clients from virtually anywhere in the world.
  • Increase revenue, while managing risk.

What makes this so possible in a post-COVID world? The consumer is now consuming more virtual content than ever, and feel more comfortable building relationships virtually.

Derek didn’t want to be a slave to his business and believes that every financial advisor should be able to enjoy this reality. Since there was no roadmap for the journey he embarked on in 2013, it took him a while to figure it out. Fast forward to today and Derek is enjoying the spoils of what Conneqtor has to offer and more.

Watch The Exponential Era Webcast by Intercepting Horizons below and dive deep into Derek’s journey as a virtual financial advisor and how COVID-19 affected his business:

 

5 Tips for Becoming A Virtual Financial Advisor During & After the Covid-19 Pandemic

5 Tips for Becoming A Virtual Financial Advisor

The COVID-19 pandemic has forced businesses of all kinds to rethink how they work and interact with clients, including financial advisors.

We have had no choice but to turn to video for communication, and we are learning very quickly why this is the preferred method of interaction with younger generations.

With video, you can communicate with anyone from anywhere in the world, and as a virtual financial advisor, this is incredibly beneficial.

Building and maintaining relationships with your clients over video is just the first step, though, as there are other important factors to consider for a successful virtual financial practice.

As you transform your practice into a virtual or semi-virtual business, use these five tips to drive success.

1.  Invest Time into Your Practice’s Future

Business may be slow at first during the pandemic, and as you migrate online, but I see this as the perfect opportunity to use this time to determine how you can streamline your business for when you’re back in full action.

How about embracing business process automation? Thanks to technology, you can now have the administrative side of your business (the mundane tasks) fully automated! Here are some examples of the work you can automate:

  • Jobs you do every day or on a schedule
  • Functions that involve capturing and moving data between applications
  • Mundane tasks that do not require problem-solving
  • Tasks that distract you from what you love doing

As you migrate online, automating your processes will help you as you build a virtual staff.

financial advisor mailchimp rss feed automation

2.  Marketing For The Next Gen Financial Advisor

If you look at your competitors, you will have noticed that many of them have cut down on marketing during the pandemic.

My advice is to put even more emphasis on your marketing efforts.  People arguably need our advice and services more now than ever.  You’re offering them a solution for during this time, so make it known.

As you transform into a virtual financial advisor, your overhead can drastically be reduced, I have dropped mine by ~60%!  Consider using some of this to invest in your marketing – this is how you can gain a competitive edge in the months and years to come.

You also will free up a significant amount of time by embracing the virtual or semi-virtual model which can now be allocated in part to spending more time on creating content for free social sites like Facebook and LinkedIn which are a great way to increase your marketing reach while not costing you a penny!

facebook ads for financial advisors

3.  Use Conneqtor To Get You Started

Yes, I created Conneqtor to help advisors around the world.  But first built my virtual practice for me, to make more money while getting my life back and having an awesome life/work balance!

So yes, I admit that this is a little marketing plug from my side, but Conneqtor is a system I have created to help you migrate your financial planning practice online. More specifically, it’s a system that will help you generate leads 24/7.

It will teach you how to build a virtual or semi-virtual financial and insurance practice that will empower you to:

  • Make more money while expertly managing risk
  • Find and work ideal clients through predictable lead generation
  • Work from anywhere in the world while expanding your reach
  • Leverage your money and time to improve effectiveness while achieving an excellent work/life balance

I have successfully run an MDRT* Court of the Table financial practice, almost 100% virtually since 2013, so I have a deep understanding of what it takes.

the virtual advisor system for financial advisors

4.  Build Stronger Personal Relationships with Your Clients

So, you can no longer take your client out for dinner or a coffee, but you can use video to connect with them.

When people need to be selective about who they work with, they will commonly approach those who identify with them on a personal level. As a virtual financial advisor, you are dealing with arguably the most intimate aspect of a person’s life – their wealth and future.

Your catch-up calls don’t have to be all-business though. Introduce them to your loved ones and pets. Share your challenges and what you have been up to during the crisis – how you’ve been keeping sane. Talk to them about their problems and what they’ve been up to, and ultimately use this time to connect and develop stronger bonds with your customers.

Even little things like sending them a short video to wish them a happy birthday can make all the difference and show them you are thinking of them.

5.  Financial Advisors Should Create Valuable Content

In the meantime, as you transition to a virtual practice, take this time to create valuable content that will attract prospective clients.

Your audience lives online, even more so now, and the best way to get them interested is by giving them something of immense value for free. You are an expert in your field, so share some of your insight with your audience online. Be it through blogs, an eBook, explainer videos, or infographics, show your prospective clients why you are their best bet.  It could even be as simple as basic posts in places like LinkedIn and Facebook.  Be present and drive value!

I hope this helps and that you found my article insightful! If you would like to find out more about Conneqtor, get in touch with us.

Kind regards,

Derek Notman

Digital Marketing for Financial Advisors During Coronavirus

digital marketing for financial planners

Although the COVID-19 pandemic is a trying time for all industries, it has also brought billions of people together online. Being confined to our homes has forced us to engage with others through social media. As a result, businesses are scrambling to reshape their offerings for virtual needs.

This is definitely a major positive for financial advisors as it has pushed us to embrace the virtual model. For those of you who were holding on to the brick and mortar approach, you have no choice but to take your businesses online now and believe me when I tell you, the benefits are incredible.

I’ve covered why taking your financial planning practice online is a smart move and how it can save you thousands of dollars every month, so in this article, we’re going to take a look at digital marketing for financial advisors.

women visiting virtual advisor website

Why is digital marketing for financial advisors important?

Embrace an old marketing trick – go where people already are and then be present.  People are online so you better be there too.

A digital marketing strategy can make or break the success of your business in the digital age. Your audience lives online, especially the younger generation, so you must put time and energy into ensuring you have a powerful strategy.

Digital marketing for financial advisors increases SEO ranking, drives traffic to your website, enhances your social media presence and converts prospects into clients through inbound marketing.

Even before coronavirus, and especially once we overcome this pandemic, for financial advisors to stay in business and serve clients efficiently in the future, the way we interact with and attract new clients must shift. We need to embrace technology and use it to our advantage. Digital marketing allows us to reach leads and prospective clients where they already are online, giving us the tools to develop relationships, establish connections, and trust in a virtual space.

What type of content works?

Digital marketing for financial advisors starts with a website, a blog strategy, top of mind social media topics, and being engaged with those that engage with your content.

According to Lyfe Marketing, 71% of consumers who have had a positive experience with a brand on social media are more likely to recommend the brand to their friends and family. So, instead of going out and seeing prospective clients, you will use social media to do that.  Talk about leverage, efficiency, and effectiveness!

The use of video is best to harness a younger audience as this is the most engaging type of media, especially for social media. Still, writing and publishing insightful blogs is imperative to rank in Google.

By conducting keyword research around your service offerings and writing articles relative to those keywords, you can start organically ranking on search engines. Let’s take this article that you’re reading, for example. The keyword is digital marketing for financial advisors.

This is a term that people, such as yourself, type into the search bar on Google or Yahoo, looking for valuable information. I have that information, and so I’ve written a blog about it. As a financial advisor, you could use your years of experience to write articles on tips for investing, the best ways to save, and so on.

The same goes for the videos you create and post to your social media channels. These can be explainer videos, but they must offer value and unique insight to the viewer.

remote digital marketing for financial advisors

Tools to help financial advisors with digital marketing

There are a bunch of articles, guides, and tools available online that will help you understand digital marketing. From Hubspot and Neil Patel to even taking short courses on Udemy, which are relatively inexpensive.

As a financial advisor myself, and after taking my business online years ago already, I went through a lot of trial and error. To get to where I am today, I had to be open to starting from the beginning. During the journey of becoming a virtual financial advisor, there weren’t many other people doing it at the time. My approach to financial advising remains the same; it is just the medium that has changed.

I’m now in a position where my business is flourishing, and I have designed a virtual advisor system to help others do the same.

My proven method will teach you how to start or transform your practice into a virtual powerhouse, enabling you to obtain and work with your ideal client from anywhere in the world. Whether you are just beginning as a financial professional or want to transition your brick and mortar business to operate virtually, this system is what you need. Watch our intro video to find out more.

Thanks for reading!

Kind regards,

Derek Notman